An independent, not-for-profit school for children in early childhood through high school, fully accredited by AWSNA, Pasadena Waldorf School is nestled in the foothills of the San Gabriel Mountains. Our school is a welcoming retreat from suburban congestion, with easy access to the mountains, the seacoast, and the amenities of the Greater Los Angeles area. The Pasadena Waldorf School opened its new high school with a lead class of 17 students in August 2012. In 2016 the High School moved in to its permanent campus on Mendocino Street in Altadena which sits on 3.75 acres and features 13 classrooms including art studios, science labs, a biodynamic garden, music rooms, and recreational facilities.

Founded in 1979, Pasadena Waldorf is a well-established, stable school with curricula and programs based on Rudolf Steiner’s picture of child development and the Association of Waldorf Schools of North America (AWSNA) Shared Principles. Our active, mutually supportive faculty enjoy competitive salaries and a generous employee benefit program. The Los Angeles Branch of the Anthroposophical Society and Library is located nearby in Pasadena.

To learn more about Waldorf Education and Anthroposophy, please visit the Association of Waldorf Schools of North America (AWSNA) website.


Available Positions


Position Title: Business Administrator

The Pasadena Waldorf School is seeking a full-time Business Administrator to lead and manage the senior administrative staff in the day-to-day administrative operations of a thriving early childhood through high school educational community. The Business Administrator is one arm of a dual administrator model, working in conjunction with a Pedagogical Administrator. The Business Administrator serves the school though the following duties:

General Duties

  • Embody, manifest and advocate the mission, vision and policies of PWS
  • Represent the Board of Trustees and PWS in its relations with the College of Teachers, faculty, staff, parents, students, alumni, donors and community
  • Supervise and ensure the financial health of the school
  • Develop and implement a major gifts strategy and campaign
  • Implement proper Human Resource policies for the school
  • Work collaboratively with the Board of Trustee, its Chair, and its committees in carrying out established school policies; review those policies and make recommendations for changes
  • Attend Board of Trustee meetings, prepare reports, maintain Board records, and keep the Board of Trustees informed on all aspects of the school
  • Maintain a physical presence before and after school with the parents and students; attend school festivals and events
  • Supervise the marketing and outreach efforts of the school

Administrative Day-to-Day Operations

  • Supervise senior staff members with all non-pedagogical day-to-day operations of the school, in collaboration with the Pedagogical Administrator
  • Manage, direct and coordinate the administrative staff to ensure adequate goals are set and achieved in a healthy, collaborative environment
  • Ensure, and where necessary, implement, proper Human Resource policies and procedures
  • Oversee all capital projects and manage long range planning in conjunction with PWS constituencies
  • Supervise the Director of the school store with its inventory, sales, and operations
  • Review, revise and ensure compliance with job descriptions and performance reviews for the administrative staff

Legal Policies

  • Implement Board of Trustee policies, including regulatory and policy compliance, and review of PWS liability
  • Oversee all aspects of operational compliance with local and state agencies.

Budget and Finance

  • Supervise the Controller in the preparation and execution of annual and three year budgets
  • Monitor the income, expenditures, tuition assistance, collections and cash flow and ensure the maintenance of appropriate financial records
  • Approve vendors, outside contractors, purchase orders, cash expenditures, and expense reimbursements
  • Oversee the employee benefit plan
  • Supervise the dissemination of the annual report to the community

Development

  • Supervise development efforts (including grant writing, fundraising campaigns and events) to cultivate and effect generous support of PWS

Operations and Facilities

  • Supervise the Director of Facilities/Operations to ensure the physical facilities are safely and adequately maintained

Admissions/Enrollment

  • Supervise the Director of Admissions in determining programs for the recruitment of students, including marketing and outreach, information dissemination, applicant processing and decisions
  • Supervise the Registrar with respect to enrollment matters

Human Resources

  • Oversee the recruitment, selection, hiring, on-boarding, training, evaluation and dismissal of all administrative staff
  • Maintain effective practices for all Human Resources processes for staff and, with the Pedagogical Administrator, the faculty
  • Ensure the proper maintenance of all personnel files
  • Oversee the development and execution of employment policies and procedures, including annual performance reviews and updates of the Employee Handbook

Communications

  • Work with the Pedagogical Administrator to:
    • resolve and mediate conflicts arising among students, teachers and parents
    • ensure consistency and accuracy of external and internal school communications
    • implement, coordinate and review communication guidelines, grievance policy, agreements, and conflict resolution policies and procedures for the school
  • Supervise the updating of the Parent Handbook
  • Ensure timely and effective communication with neighbors of the school, community organizations, authorities, etc to maintain our outside relationships and legal standing.
  • Work with the Pedagogical Administrator to communicate with the PWS community regarding policies and school-wide decisions and plans
  • College of Teachers, Executive Committee, and other meetings of school bodies

Accountability:

  • The Business Administrator is hired by and reports to the Board of Trustees, directly, and through its Officers

Qualifications:

The ideal candidate will have:

  • Experience as a senior leader within a thriving school or non-profit
  • Bachelor’s Degree (Master’s preferred)
  • Fundraising experience
  • Technological skills
  • Mastery of budgetary and financial skills
  • A collaborative leadership approach
  • Mastery of oral and written communication skills

PWS offers a competitive salary and benefits, and a fun, collaborative work environment. Apply by submitting the following items to BAsearch@pasadenawaldorf.org:

  • Letter of intent describing your management philosophy and why PWS is a good fit for you
  • Your resume

Please no faxes or letters directly to the school or submissions of candidates who do not meet the foregoing criteria. Applicants whom we wish to interview will be contacted via e-mail.


Position Title: Director of Admissions

General Description of Position

The mission of the Director of Admissions is to lead, develop, and drive the school’s admissions strategy to reach and maintain full enrollment of qualified students.

About Pasadena Waldorf School

Pasadena Waldorf School (PWS) is an independent, 501(c)3 not-for-profit school for children in early childhood through high school, fully accredited by the Western Association of Schools and Colleges (WASC), the Association of Waldorf Schools of North America (AWSNA), and a member of the Waldorf Early Childhood Association of North America (WECAN). The school is nestled in the foothills of the San Gabriel Mountains in Altadena on 2 beautiful wooded campuses. Our school is a welcoming retreat from suburban congestion, with easy access to the mountains, the Pacific Ocean, and everything the Greater Los Angeles area has to offer. Founded in 1979, PWS is a well-established, stable school with curricula and programs based on Rudolf Steiner’s picture of child development.

Working out of the understanding that human beings are spiritual beings, the mission of the PWS is to develop in each student integrity, intelligence, and the impulse toward compassionate action in the world.

The Director of Admissions serves the school through the following duties and responsibilities:

General Duties

  • Develop an Admission Strategy to increase enrollment
  • Recommend and implement an admissions process that best serve the needs of the school and drive an increase in enrollment
  • Form, develop, and coordinate teams drawn from the faculty and community to inform and implement the Admissions strategy
  • Speak on behalf of the school on matters relating to admissions
  • Identify, recommend solutions and inform the Business Administrator and the Pedagogical Administrator of areas that interfere with the admissions work and/or may negatively impact retention and recruitment
Admissions strategy

Develop and implement a long-range admissions strategy to reach and maintain full enrollment with qualified students by evaluating trends; using data to establish critical measurements; reviewing and designing new systems and processes; outreach to prospective families; accumulating resources; resolving problems; implementing change

  • Analyze trends in enrollment, marketing, and outreach activities
  • Ensure the outreach strategy and action plans are fully integrated and implemented
  • Work closely with the Business and Pedagogical Administrators to ensure the Waldorf pedagogy and philosophy is reflected throughout the admissions funnel
Lead Ambassador
  • As the initial and main point of contact, build and maintain a strong relationship between the school and prospective families
  • Provide a welcoming, informed gateway to PWS and Waldorf Education in general
  • Form and lead teams of College of Teachers, faculty, volunteers, parents, Board of Trustees and community members to support all admissions efforts
  • Develop a base of feeder schools through cultivated relationships
Admissions events
  • Lead outreach and admissions activities to provide prospective families with accurate information about PWS and to encourage them to take the next step of applying for admission. Review and modify admissions activities to achieve this goal
  • Work closely with the Early Childhood Department provide a ‘pipeline’ to long-term enrollment
  • Work closely with the High School staff and faculty to bolster relationships with feeder schools, create special recruitment events and to build bridge between PWS Middle School and High School
Admissions Process
  • Develop and maintain a professional, efficient, and easy to use communication protocol to contact and shepherd prospective families through the admissions process
  • Manage, improve, implement, and monitor the admissions process for existing and new families, including:
    • Responding to all inquiries in a timely, friendly, and informative manner
    • Using tuition assistance, scholarship information, and other financial policies as appropriate to support students’ enrollment with an understanding of the financial realities of the school
    • Coordinating visits for parents and students
    • Managing the school’s intake assessment processes, readiness guidelines and related  documentation
    • Working with the Admissions Committee to ensure admissions decisions are fully informed, conditions of acceptance are clear, and communicated.
    • Tracking families in the inquiry/application/enrollment process
  • Review and improve admissions procedures annually
Other Areas of Work
  • Ensure all records, databases, and files are held confidentially, are current, and are professionally organized for ease of access, accuracy, and business continuity
  • Coordinate orientation procedures for new families
  • Work with the Tuition Assistance Committee
  • Represent the School on area professional organizations in support of independent school admissions
  • Perform other duties as needed and/or assigned by the Business and Pedagogical Administrators
  • Work through the administrative framework to keep other school constituencies informed of and involved in the progress and needs of the admissions department including reports to faculty, staff, Board of Trustees, College of teachers and other groups as needed

Accountability

This position is supported by and reports to the Business Administrator

The ideal candidate will:

  • Have at least 5+ years of experience as a Director of Admissions or Assistant Director of Admissions. Experience in Waldorf Education is a plus; willingness to learn is a necessity
  • Have a warm, outgoing, friendly, and professional personality and demeanor
  • Have the ability to enthusiastically sell PWS to prospective new families
  • Be a collaborative leader with other areas of leadership and the wider community
  • Be able to lead, supervise, coach, and manage the work of the faculty and volunteers in terms of the admissions work
  • Be able to cultivate internal and external relationships leading to increased awareness of and interest in PWS
  • Be proficient in using database systems to input and use data gathered and generating user friendly reports. Experience with VERACROSS is a plus
  • Be proficient in using computer software packages
  • Be a strategic thinking and project manager
  • Possess a detailed understanding of the admissions process, cycle, and constituent parts
  • Possess a good understanding of contemporary educational issues and different educational models to help advise and guide parents seeking a school
  • Possess a good understanding of learning differences as they affect school choice
  • Have a working knowledge of marketing and PR practices relevant to admissions outreach
  • Show a mastery or oral and written communication skills
  • Bachelor’s degree required, Graduate degree preferred

Compensation and Benefits

The position is year-round, full time, salary based upon experience. The employee benefit program includes family medical and dental coverage, a retirement plan and life insurance, support for professional development, and tuition remission for enrolled children.

How to Apply

Apply by submitting the following items to the Pasadena Waldorf School Board of Trustees at PWSjobs@pasadenawaldorf.org:

  1. Letter of intent describing your management philosophy and why PWS is a good fit for you
  2. Your resume
  3. A brief biography
  4. Three letters of reference, each of which addresses an admissions, if applicable, or professional challenge and a success the referrer observed you experience

Please no faxes or letters directly to the school or submissions of candidates who do not meet the foregoing criteria. Applicants whom we wish to interview will be contacted via email or phone.

Pasadena Waldorf School does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, handicapping conditions, or sex in its educational programs or employment. No person shall be denied employment solely because of any impairment that is unrelated to the ability to engage in activities involved in the position or program to which application has been made.


 

Pasadena Waldorf School does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, handicapping conditions, or sex in its educational programs or employment. No person shall be denied employment solely because of any impairment that is unrelated to the ability to engage in activities involved in the position or program to which application has been made.