ourschool_employmentopportunities

Employment Opportunities

An independent, not-for-profit school for children in early childhood through high school, fully accredited by AWSNA, Pasadena Waldorf School is nestled in the foothills of the San Gabriel Mountains. Our school is a welcoming retreat from suburban congestion, with easy access to the mountains, the seacoast, and the amenities of the Greater Los Angeles area. The Pasadena Waldorf School opened its new high school with a lead class of 17 students in August 2012. The high school is located in 5,000 sq. ft. of classroom and office space on the William Carey International University, a 17-acre property 2.5 miles from the lower school campus.

Founded in 1979, Pasadena Waldorf is a well-established, stable school with curricula and programs based on Rudolf Steiner’s picture of child development and the Association of Waldorf Schools of North America (AWSNA) Shared Principles. Our active, mutually supportive faculty enjoy competitive salaries and a generous employee benefit program. The Los Angeles Branch of the Anthroposophical Society and Library is located nearby in Pasadena.

To learn more about Waldorf Education and Anthroposophy, please visit the Association of Waldorf Schools of North America (AWSNA) website.


Available Positions

PWS Director of Admissions

Position Summary

The Director of Admissions works with PWS’ faculty, staff and parents, helping to develop and implement a strategic and relationship building plan that grows enrollment in all classes, Parent-Child through grade 12, – facilitating new admissions and enrollment retention, helping to ensure the schools social and financial health and well-being.

Essential Duties and Responsibilities

  • Builds relationships with prospective and current parents, answering questions and providing a picture of Waldorf education and the school.
  • Directs the admissions process from point of inquiry through student acceptance.
  • Coordinates and leads campus tours.
  • Works with the faculty to coordinate interviews and prospective student class visits.
  • Identifies and builds good relationships with other schools – early childhood programs and grade schools – whose students might naturally come to PWS.
  • Prepare and maintain statistics regarding enrollment, geographical distribution of students, financial aid, and attrition. Interpret these statistics, when appropriate to the administration, faculty, and board of trustees.
  • Provide needed input into the school’s financial assistance program.
  • Liaison with Registrar and Business Office during re-enrollment with constant attention to strengthening retention (enrollment retainment) and preventing attrition (enrollment loss).
  • Works with the Development and Communications office to coordinate and participate in enrollment related marketing and advertising.

Required/Preferred Qualifications

  • Experience in and knowledgeable about Waldorf education.
  • Exceptional relationship skills – listening, understanding, speaking, writing.
  • Bachelor degree or higher.
  • Intermediate to advanced experience with MS Word, MS Excel, MS Outlook
  • Ability to deal sensitively with confidential material and exercise discretion.
  • Able to effectively handle multiple projects simultaneously and meet deadlines.
  • Ability to work independently and as part of a team.

Hours and Benefits…How to Apply

The position is year round, full time, salary commensurate with experience. A generous employee benefit program includes full family medical and dental coverage, a retirement plan and life insurance, support for professional development, and full tuition remission for enrolled children,

Interested candidates should email a letter of interest, resume, three references, and a brief biography, to Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


Director of Finance

Position Summary

The Director of Finance is accountable for the financial management of the school.

Responsibilities include the supervision of all business-related activities of the school, including budgetary compliance, legal liability, and regulatory compliance. The Director of Finance supervises the business office staff, is a member of the Finance Committee, and prepares financial reports.

Essential Duties and Responsibilities

  • Provides leadership in financial aspects of the school. Identifies and advises on financial issues and opportunities; prepares and implements proposals and corrective action.
  • Supervise daily financial, accounting, insurance, treasury, and tax reporting activity:
  • Member of the Board’s Finance Committee.
  • Serves as major contact point with the Board of Trustees and external auditors, including
  • investigation of accounting issues.
  • Supervises the creation and implementation of the School’s budget, to include
    • Collection and submission of budget to Finance Committee for review and approval.
    • First level approval of items within budget guidelines.
    • Creation of budget vs actual reports for Administrator, Finance Committee and Board review at intervals set by the Administrator.
  • Enforces payment policies set by Finance Committee.
  • Serves as contact point for major lenders.
  • Oversight of insurance contracts and coverage as necessary, including:
  • Oversight of compliance with insurance guidelines of all campus activity.
  • Responsible for all AWSNA reporting (including annual report).
  • Oversees HR functions.
  • Oversees investment portfolio.
  • Preforms annual reviews of direct reports.
  • Oversees preparation of all tax reporting.
  • Executes all other financial documents, including student contracts.
  • Oversees the school store.
  • Determines systems, software and services required for efficient operations.

Required/Preferred Qualifications

  • Extensive knowledge of accounting principles and practice.
  • Knowledge of industry systems, software and services for financial operations.
  • Ability to work under pressure and meet deadlines.
  • Ability to work cooperatively with a broad array of constituencies.
  • Experience supervising an accounting department.
  • General knowledge of California employment law.
  • Familiarity with Waldorf education.
  • Familiarity with state regulations as they pertain to California independent schools.
  • Ability to deal sensitively with confidential material and exercise discretion.
  • Able to effectively handle multiple projects simultaneously and meet deadlines.
  • Excellent verbal, written communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Hours and Benefits…How to Apply

The position is year round, full time, salary commensurate with experience. A generous employee benefit program includes full family medical and dental coverage, a retirement plan and life insurance, support for professional development, and full tuition remission for enrolled children,

Interested candidates should email a letter of interest, resume, three references, and a brief biography, to Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


Senior Accountant

Position Summary

The Senior Accountant works with PWS’ financial transactions and record keeping, helping to ensure the schools’ financial health and well-being. This position joins the business office of the school, which includes the School Administrator, Business Manager, and HR/Payroll Coordinator.

Essential Duties and Responsibilities

Accounting:

  • Perform accounting functions as assigned including, but not limited to: entering data into online spreadsheets and databases; receiving and recording cash, checks and vouchers; posting debits and credits.
  • Prepares invoices

Reporting & Analysis:

  • Assists in preparation of monthly management report and accompanying schedules, worksheets and narratives, including “Budget vs. Actual” variance reports and balance sheet. Assist in providing follow-up and documentation of discrepancies or variances.
  • Assist with completion of the quarterly and annual regulatory filings; preparation of assigned Quarterly and Annual Statutory Statement pages/schedules.

Audits & Examinations:

  • Assist with annual external audit and tax filing. Complete requested materials. Assist in preparing assigned schedules for the annual audit.

Banking/Cash:

  • Prepares bank deposits, verifies and balances accounts.
  • Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services.
  • Monitor positive pay exceptions.
  • Bank liaison.

Other:

  • Conform with and abide by all regulatory guidance and internal policies & procedures.
  • Document policies, procedures and workflow for assigned areas of responsibility.
  • Maintain project log for Senior Accountant position.
  • Contribute to department and organization special projects as assigned.

 

Required/Preferred Qualifications

  • Three plus years of accounting experience.
  • Thorough understanding of Generally Accepted Accounting Principles (GAAP).
  • Strong analytical and accounting skills.
  • Intermediate to advanced experience with MS Word, MS Excel, MS Outlook
  • Intermediate to advanced knowledge of major accounting software packages.
  • Ability to deal sensitively with confidential material and exercise discretion.
  • Able to effectively handle multiple projects simultaneously and meet deadlines.
  • Excellent verbal, written communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Hours and Benefits…How to Apply

The position is year round, full time, salary commensurate with experience. A generous employee benefit program includes full family medical and dental coverage, a retirement plan and life insurance, support for professional development, and full tuition remission for enrolled children,

Interested candidates should email a letter of interest, resume, three references, and a brief biography, to Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


Development and Communications Coordinator

Position Summary

The Development and Communications Coordinator is responsible for supporting the work of fundraising, communications, and outreach for the Development and Communications Office.

This person supports the activities of the Marketing and Outreach Committee and the Development Committee.  Additional committee work may be required, such as support for the High School Student Council in the areas of outreach and volunteer engagement.

Essential Duties and Responsibilities

Fundraising and Development (50% of work)

  • Provide general office support including answering phones, filing, and maintaining a professional work environment for the Development and Communications Office.
  • Working with the school’s database software, oversee and complete all fundraising and development mailings; generate constituent-based address lists, including but not limited to all events, annual gift campaign, solicitation letters, and tax letters.
  • Provide support for special meetings and events, including Board-directed events, donor meetings and events, gratitude events.  Facilitate scheduling, catering, set-up, booking, reservations, and clean up.
  • Manage fundraising module of the school management software including gift entry and gift tracking for all pledges and donations.
  • Generate gift acknowledgements and end-of-year tax letters.
  • Collaborate with the school’s Business Office to ensure all gifts are posted and verified.
  • Reconcile pledge payments, ensuring collections are occurring according to payment schedules.
  • Create queries and reports for easy access of campaign and donor status and analysis.  Work with Business Office to ensure accuracy of records.
  • Working with the Registrar, maintain accurate donor records for both individual and business organizations, as well as alumni records.  Maintain updated and accurate contact information, CRM notes, and donor meeting notes in database.
  • Research, analyze, develop, and coordinate effective passive scrip and rewards programs, working to promote opportunities for community members to participate. (Past examples include Escrip, Amazon Smile, Target, Goodsearch, and car donations)

Communications and Outreach (50% of work)

  • Execute graphic design for all development campaigns and events.
  • Execute graphic design of newsletters and messaging emails.  Solicit content as needed from various constituencies.
  • Maintain the school’s social media properties and make recommendations for improvements.
  • Solicit alumni updates, soliciting content as needed for website and Reader.
  • Ensure active website content, including news, current events, repurposed Reader articles, updated profiles and photos for leadership, faculty, and staff.
  • Assist in the planning and execution of outreach events for alumni and the outside community.
  • Working with Administrator, Director of Development and Communications, and the Admissions Office, help design, support and coordinate new parent orientation events and communication.
  • Ensure proper storage and organization of all communications-related collateral and physical materials.
  • Working with the Director of Development and Communications, support completion of the Annual Report.

Required/Preferred Qualifications

  • Applicants will ideally have a background in fundraising and/or communications and marketing. Understanding of Waldorf Education is highly desirable.
  • Ability to communicate clearly and effectively, orally and in writing, is essential.
  • Proficient with MS Office and Google Docs and email marketing platforms.
  • Proficiency with Adobe Creative Suite (Photoshop, Illustrator, and InDesign), PowerPoint, Keynote, and fundraising software highly desirable.
  • Working knowledge of web development, social media platforms and content management software preferred.

Hours and Benefits…How to Apply

The position is year round, full time, hourly. Weekends and night work may be required; availability during the weeks leading up to and directly following development-related events is mandatory.

A generous employee benefit program includes full family medical and dental coverage, a retirement plan and life insurance, support for professional development, and full tuition remission for enrolled children,

Interested candidates should email a letter of interest, resume, three references, and a brief biography, to Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


HR/Payroll Coordinator

Position Summary

The HR/Payroll Coordinator accomplishes human resource objectives by obtaining, recording, forwarding, and explaining human resource information. The position accomplishes payroll objectives by compiling payroll information, managing payroll preparation; completing reports; and maintaining records. This position joins the business office of the school, which includes the School Administrator, Business Manager, and Senior Accountant.

Essential Duties and Responsibilities

Human Resources 

  • Provides information by answering communications; referring special communications to appropriate person(s).
  • Maintains human resources records by maintaining applications, résumés, and applicant logs.
  • Completes the school’s hiring process, including fingerprint processing and clearances, TB test, I9 verification, and any and all additional forms.
  • Benefits administration including enrolling new employees by issuing forms and applications; verifying completion and helping to explain benefit programs.
  • Avoids legal challenges by complying with legal requirements.
  • Maintains manager and employee confidence by keeping human resources information confidential.
  • Updates job knowledge by participating in educational opportunities; reading technical publications.
  • Accomplishes human resources and organization mission by completing related results as needed.

Payroll

  • Maintains payroll information, updates payroll records by reviewing changes in exemptions, insurance coverage, savings deductions, and job titles.
  • Directs payment to employees through a payroll service.
  • Prepares reports, as needed, by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Helps determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.
  • Balances the payroll accounts by resolving payroll discrepancies.
  • Provides payroll information by answering questions and requests.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation; supporting adherence to requirements; advising management on needed actions.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

Required/Preferred Qualifications

  • Three plus years of human resource and payroll experience.
  • Working knowledge of HR and payroll best practices.
  • Excellent IT skills managing computerized payroll and benefits systems and using MS Word, Excel, Access, and search software.
  • Ability to analyze, interpret and explain employment law.
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
  • Ability to deal sensitively with confidential material and exercise discretion.
  • Able to effectively handle multiple projects simultaneously and meet deadlines.
  • Excellent verbal, written communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Hours and Benefits…How to Apply

The position is year round, full time, salary commensurate with experience. A generous employee benefit program includes full family medical and dental coverage, a retirement plan and life insurance, support for professional development, and full tuition remission for enrolled children.

Interested candidates should email a letter of interest, resume, three references, and a brief biography, to Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


 Office Assistant Needed

The lower school campus, located on Mariposa Street in Altadena, has an opening for an Office Assistant starting April 2015.

The Office Assistant handles reception and secretarial duties for the school’s front office, often providing the initial “welcome” visitors have to the school.  Additional duties include, but are not limited to, helping children with illness and tardy slips, maintaining attendance and student health records, and coordinating supply orders.  The hourly position is year-round, 40 hours a week, and includes benefits.

Minimum Requirements:

  •  Must have at least 2 years of clerical background experience.

Skills, Knowledge and Abilities:

  • Strong communication skills, ability to work in a fast paced office, maintain a professional and friendly demeanor.
  • Good judgment and ability to work well with a wide range of individuals, including faculty, staff, students, board and volunteers.
  • Detail oriented and organized.
  • Able to work with many interruptions and minimal supervision.
  • Some computer literacy necessary.

Miscellaneous:

  • Strong ability to multi-task and communication skills a plus. Familiarity with the school’s philosophy, administrative organization and procedures a plus.  Punctuality essential.

Qualified interested candidates should respond by email to mkeating@pasadenawaldorf.org (no phone calls) with the following:

  • Letter of interest and intention
  • Resume
  • Three references
  • Current contact information

Eurythmy Teacher Needed

Preschool through Grade 8

Fall, Winter and Spring Blocks (Three weeks each) for 2015-16. We seek a Eurythmy Teacher to lead eurythmy curriculum activities in a block program for students in Preschool through Grade 8.  The ideal candidate is friendly, open, well-spoken, fully trained in Waldorf education and eurythmy pedagogy, and holds a bachelor’s degree or equivalent.  He or she has already been successful teaching eurythmy. This position could lead to full-time salaried teaching in 2016-17.

Interested candidates should e-mail a letter of interest, resume, three references, including most recent school employer, and a brief biography, as soon as possible to the College of Teachers Staffing Committee, attention Douglas Garrett, Administrator, dgarrett@pasadenawaldorf.org.  626.794.9564.


High School Math and Science Teacher

This is a full time position with benefits. Responsibilities will entail teaching main lesson blocks in math, the life sciences, and chemistry, as well as advanced math track classes. Candidates must hold at least a bachelor’s degree in one of these disciplines; a masters or PhD is preferred. The ideal candidate will have completed or is currently enrolled in an AWSNA recognized Waldorf teacher training program and is enthusiastic about working out of the philosophical and methodological principles of Waldorf Education. Only candidates with at least least three years of teaching experience, preferably at high school and ideally in  a Waldorf school, or at the college level will be considered. Interested candidates should send a curriculum vitae and a short biographical letter of introduction to Arthur M. Pittis, High School Pedagogical Chair at apittis@pasadenawaldorf.org.


High School Humanities Teacher

This is a full time position with benefits. Responsibilities will primarily entail teaching main lesson blocks in literature and history, as well as  grammar, and essay and creative writing tracks in ninth through twelfth grades. Candidates must hold at least a bachelor’s degree in one of these or a related discipline in the humanities; a masters or PhD is preferred. The ideal candidate will have completed or is currently enrolled in an AWSNA recognized Waldorf teacher training program and is enthusiastic about working out of the philosophical and methodological principles of Waldorf Education. Only candidates with at least least three years of teaching experience, preferably in high school and/or in an AWSNA accredited Waldorf school, or at college level will be considered. Interested candidates should send a curriculum vitae and a short biographical letter of introduction to Arthur M. Pittis, High School Pedagogical Chair at apittis@pasadenawaldorf.org.


Part-time Spanish Teacher

This is part time, academic year position and will entail teaching either grade level or advanced Spanish to ninth and tenth grader classes for a total of eight periods per week. Candidates must be completely fluent and literate in Spanish and be widely read in Spanish language literature, as well as having a professional interest in linguistics. A minimum of a bachelor’s degree is requited, but a masters or PhD is preferred. The ideal candidate will have completed or is currently enrolled in an AWSNA recognized Waldorf teacher training program and is enthusiastic about working out of the philosophical and methodological principles of Waldorf Education. Only candidates with at least least three years of experience teaching a language other than English, preferably at high school and ideally in an AWSNA accredited Waldorf school, or at college level will be considered. Candidates should send a curriculum vitae and a short biographical letter of introduction to Arthur M. Pittis, High School Pedagogical Chair at apittis@pasadenawaldorf.org.


Pasadena Waldorf School does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, handicapping conditions, or sex in its educational programs or employment. No person shall be denied employment solely because of any impairment that is unrelated to the ability to engage in activities involved in the position or program to which application has been made.